Effective date: 17 July 2026 KVM Service respects your privacy and processes personal information responsibly when you use kvmservice.com or contact our team. 1. Scope — This policy applies to our website, contact forms, project requests, client communications, and related online services. 2. Information you provide — We may collect your name, company, email, telephone or WhatsApp number, project details, budget, deadlines, and uploaded files. 3. Technical information — Our servers may record IP address, browser, device, referring page, access time, and security or diagnostic events. 4. Purpose of processing — We use information to answer enquiries, prepare proposals, perform contracts, provide support, improve services, prevent abuse, and meet legal duties. 5. Legal basis — Processing may rely on consent, steps requested before a contract, contract performance, legitimate interests, or compliance with law. 6. Communications — We may send service-related messages and responses; promotional messages are sent only where permitted and may be declined at any time. 7. Cookies — Essential cookies support security, sessions, and administration; optional analytics are used only when enabled and legally permitted. 8. Sharing — We may share necessary information with trusted hosting, database, email, storage, analytics, payment, and project-management providers acting for us. 9. International transfers — Providers may process data in other countries, subject to appropriate contractual or legal safeguards where required. 10. Retention — We keep information only as long as needed for the stated purpose, contractual records, security, dispute resolution, taxation, and legal obligations. 11. Security — We use reasonable access controls, encryption in transit, secure configuration, backups, monitoring, and staff or contractor confidentiality measures. 12. Your rights — Depending on applicable law, you may request access, correction, deletion, restriction, objection, withdrawal of consent, or data portability. 13. Children — Our services are intended for businesses and adults; we do not knowingly collect personal information from children without lawful authorisation. 14. External links — Third-party websites have their own privacy practices, and KVM Service is not responsible for their content or handling of information. 15. Contact and updates — Send privacy requests to [email protected]. We may update this policy, and the current version will be published on this page.